Users have the capability to reduce PDF files to a size of 100 KB.
For this purpose, it is possible to take advantage of a ready-to-use tool, for example, such as a software product like Soda PDF Desktop. This is a downloadable version that stands out for the convenience of the application.
It has features that make working with documents more rational. Users can sign them, quickly merge, edit, and compress them without any hassle. Many actions are performed even without a stable Internet connection (when it is disconnected).
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How to Compress PDF Offline
The computer (laptop) can contain important documents even when it is not connected to the network. There is a capability to compress PDF format if suitable software is downloaded in advance. All actions are performed in five steps.
- Log in to the program under your valid credentials.
- Load the document to be edited.
- Select the appropriate tool on the “Convert” page.
- Press the key to compress the file.
- Wait until the file reaches the desired size.
When a document is reduced, its resolution is retained. It is scanned to identify the original data, which are later replaced with identifiers. As a result, it is easier to transfer the file.
Soda PDF: How to Use the Application
There is a desktop application – Soda PDF with a demo version. Advantages include the preservation of offline functions. What operating systems support this software? It can be installed on computers that are powered by Windows.
There is a version that can be loaded. online. It has the same features as the downloadable application. You can export documents to Dropbox or Google Drive.
Using Other Software Tools
You can use a compressor to create small files. The latter are compressed with the maximum preservation of the quality. Operations with video are performed in the same way as with text. This frees up space on the server or hard drive. Documents can be easier stored or sent via email.
It is recommended to convert any files to PDF before compressing them. In this case, the procedure is performed in a few steps, which are listed above. The original formats are PowerPoint, Excel, and Microsoft Word. The quality of the document remains the same. An important point is ensuring the integrity of data and security. It should be taken into account when choosing the software.
Documents should be stored on secure servers after processing. The time varies. Sometimes files are deleted in an hour. If they are transferred via links or e-mail, they are stored for 14 days. Timely removal is one of the guarantees of security.
Another criterion is optimal quality. If it is preserved, file size reduction software will surely be in demand. This is especially true when using mobile devices (smartphones and tablets). Work with documents should be done as quickly as possible to reduce labor costs for document management
PDF Platform Software
There are other software tools that can be called universal, for example, pdfFiller. When working with documents, users have to go through seven steps.
- Visit the company website https://www.pdfplatform.com/. Register or log in to a personal account.
- Add a new document before you compress it. It can be in the cloud or on your desktop, for example, in the “My Documents” folder.
- Browse the standard library to identify a suitable template.
- Click on “Split” and choose the size (up to 100KB).
- Specify pages (by clicking on them) to separate them from the main document. The latter can be split in half if necessary.
- Change the names of the new files or leave them as they are.
- To save the results, click “Download Now”.
There are related functions. For example, in a template, you can erase part of an image or make other changes in seconds. You can perform the following actions with documents:
- create;
- change;
- download;
- save;
- send
The software has been developed in two versions (choosing the appropriate one depends on the operating system). The first option is for Windows. The second one is for Mac OS. There is a mobile application for iOS and Android smartphones. After installing the program, files are added to it before further processing.
The second step is to select the quality. The resolution and color remain the same. When working with photos, all parameters are preconfigured. Therefore, there are no changes in appearance.
Conclusion: Benefits of File Compression
Users prefer to take advantage of the specialized software that makes it possible to compress required documents in a fast and efficient way. One of the programs available in the market is Soda PDF. It works even without a permanent Internet connection.
It enables users to perform the necessary actions from their computers or laptops. Compressed documents are easier to be sent via e-mail as an attachment. They do not differ from the original version in terms of informativeness.