8 Most Popular Virtual Data Room Software for M&A Deal Management

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Online data room software is a powerful tool for firms to handle complicated transactions, such as mergers and acquisitions, due diligence, and others. Virtual data room is a secure online repository for document storage and distribution. VDR provides access to secure documents for authorized users through a dedicated website, or through secure agent applications.

Virtual data room software facilitates the due diligence process that precedes M&A. It helps to store, share, and review confidential documents in a highly secure space. There are many virtual data room providers that offer top data room services. Here are the 8 most popular virtual data room providers that are available on the market.

1. Citrix


Citrix acquired ShareFile in 2011, as a part of its efforts in branching out into the virtual data room market. Now Citrix offers several virtual data room solutions as well as online board meeting software. You can integrate these solutions with other platforms, which creates an efficient user-focused experience.

When you compare virtual data rooms from other providers, you see that most of them are designed for large enterprises. However, Citrix is considered to be a good choice for small businesses and non-profit organizations.

2. iDeals

iDeals virtual data rooms is a trusted cloud-based virtual data room provider. It’s considered to be among the best data room providers on the market due to its exceptional experience and results. iDeals VDR solutions have been tested by many professionals and companies around the world, from investment banks to real estate corporations.

Primary features of iDeals data rooms include:

  • Document management
  • Security features
  • User management
  • Tracking and reporting features

There are also other functionalities, such as collaboration features, spreadsheet viewer, text search, two-factor authentication, and many more.

With iDeals you can create a personalized electronic data room, where your team can freely collaborate, exchange information, and manage different tasks. Also, this provider offers various live training options, a help center, and responsive customer support to make sure you have a good experience using the data room.

3. Datasite


This virtual data room provider has been on the market since 1968. It started as MerrillCorp, but now it’s been rebranded to DataSite. The main focus of this virtual data room provider is M&A Due Diligence as well as Law and Banking. This means that DataSite is mostly chosen by firms from those industries.

Also, DataSite is a perfect solution for managing complex deals that require high volumes of files. That's why it’s often used by large-scale customers and corporations. Among popular use cases of DataSite are bankruptcy, exchange offers, and reorganization.

4. Intralinks

Intralinks offers several solutions for M&A, which include a virtual data room. Intralinks’ VDR has many advanced features, such as AI-powered file analysis and management. The intuitive user interface provides seamless interaction and simple navigation. With Intralinks you will get features, such as watermarking, auto-indexing, file management, user permissions, and many more.

Intralinks has a very versatile framework of different solutions, making it a good option for large businesses and corporations. Intralinks customers are usually working in industries like investment banking, finance, and law.

5. Dealroom


DealRoom is considered to be a higher-price range virtual deal room provider. It offers agile data room services with various additional tools, which serve as a perfect combination for large enterprises and corporations. However, it can also be used by small businesses, as it offers all of the needed functionality to improve the M&A process and make it less time-consuming.

6. Firmex

Firmex VDR solutions provide a secure document-sharing space to professionals working in various industries, including banking, mining, energy, pharma, biotech, and law. Virtual data rooms by Firmex are usually used for complex processes like diligence, litigation, and compliance. Firmex provides an electronic data room that is valued for its accessibility and transparency as well as security.

7. SmartRoom


SmartRoom offers a valuable solution for businesses of any size. It provides data room solutions with many useful features, such as reports, alerts, Microsoft Office integration, zip upload. You can also request a demo version to try out the platform before paying and committing to it.

8. SecureDocs

SecureDocs is another top data room provider, which offers solutions suitable for any sizable business. It provides features such as an immediate setup, electronic signature, user permissions, two-factor authentication, and many more. For a reasonable price, you will get a high-quality secure electronic data room.


There are many more virtual data room providers available on the market. You can find a lot of additional services each of those providers offers. The main advantage of using a virtual data room is the secure sharing of confidential data.

You can easily track all activity and sharing within the data room and organize all important files. Virtual data rooms are great tools for increasing the efficiency of reviewing and checking documents during such complex business transactions as M&A.

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