Great Project Management Systems for SEO Agencies

Update on

Now with so many project management systems out there, you might have a hard time picking the best one for your SEO agency. So for your convenience, below are some of the top ones recommended by well-known SEO experts.

Whether you’re outsourcing SEO in Westchester or running your own agency, you need the right project management system for the job. Not only does it help keep the entire process organized, but it will also enable you to more effectively implement your strategies.

1. Basecamp


Since its launch more than a decade ago, Basecamp has been the go-to project management system for many SEO agencies and startups. This platform comes with many tools, and it helps organize to-dos, schedules, files, etc. all these enable Basecamp to keep everything in one place, making it a robust management tool you can rely on.

Key Features

  • A message board where you can post announcements, updates, and ideas.
  • A to-do platform where you can list out the tasks you need to finish.
  • Scheduling boards to set and view dates.
  • Automatic check-ins to regularly request updates from team members.


  • Personal: Free
  • Business: $99/month

2. Monday

Monday Project Management Systems

On the other hand, Monday focuses on keeping your agency’s workflow fluid rather than organized (although it does that, too). At any rate, most of its features are designed so there’s minimal need for administration for every project. This project management system can be automated, and it can easily be integrated with other tools like Slack, Google Sheets, and more.

Key Features

  • High-level data overviews so you can check tasks in chart or graph forms, see your team’s performance, and make better decisions.
  • Autopilot features so you can automate most of your agency’s standard tasks.


  • Basic: $39/month
  • Standard: $49/month
  • Pro: $79/month
  • Enterprise: Depends on the client

3. Trello


Meanwhile, Trello helps SEO agencies manage their projects more easily thanks to its visual aspects. Its platform basically serves as a bulletin board where you can add cards for each to-do.

You can then organize these cards in columns so you can effortlessly monitor each task’s progress. Like Monday and Basecamp above, Trello can be integrated with other tools, with the paid version allowing even more upgrades.

Key Features

  • A bulletin board-like platform where you can separate and organize different clients and projects.
  • More than 100 app integrations so you can connect all the tools you use to Trello.
  • Advanced security features to protect yours and your clients’ data.


  • Basic: Free
  • Business Class: $9.99/month
  • Enterprise: $23.83/month

4. Asana


Though not developed with SEO agencies in mind, Asana is nevertheless a great project management system to have. Functioning like an advanced to-do list, it will help you create and assign tasks. It also comes with features for facilitating communication, setting up daily reminders, managing deadlines, and even increasing the number of team members.

Key Features

  • Interconnectivity settings so you can transfer data and alerts between Asana and your other tools (Gmail, Outlook, Slack, etc).
  • Team management features so you can add up to 100 members and assign tasks to your team in the dashboard.
  • Easy to use templates so you can easily craft creative tasks, execute marketing campaigns, provide new employee onboarding, and more.


  • Basic: Free
  • Premium: $10.99/month
  • Business: $24.99/month
  • Enterprise: depends on client

5. Linkio

Linkio Project Management Systems

Released in September 2017, Linkio is the most recent project management system on this list. Despite being new to the game, it has many of the features you need for your SEO agency.

It has link building tracking features, allowing you to monitor your efforts more effectively. It also has tools that will help you automate your entire link building campaign, freeing your time and energy for other tasks.

Key Features

  • Software integration with Google Sheets so you can still use spreadsheets while tracking your link building campaigns.
  • Increased productivity since Linkio helps team members complete their tasks regardless of the stage it’s in (keyword research, anchor text planning, etc).


  • Personal: $19.99/month
  • Starter: $49/month
  • Standard: $99/month
  • Plus: $149/month

6. Pipefy

Pipefy Project Management Systems

Last but not least, you have Pipefy to consider. This project management system also comes with automation features. Coupled with an efficient platform and tools, it will grant you more control over your projects.

Additionally, it has several communication features that will enable you to send and receive messages from our teammates and clients.

Key Features

  • Lead tracking so you can funnel and monitor your site’s leads, as well as to organize communication in one place.
  • Automated tasking so the project management system can set and schedule tasks when a given condition is met (i.e., a previous task gets completed).


  • Basic: Free
  • Professional: $9/montn
  • Business: $18/month
  • Enterprise: depends on client

Final Thoughts

Getting the right project management system is crucial if you want your SEO agency to reach new heights. So if you’re looking for one, then best pick it from among the list above.

Pin It on Pinterest