Productivity is at its peak when all necessary resources are channeled in the right direction. Staying focused on the job is sacrosanct.
Boost Productivity with These Incredible Tools & Techniques
Management guru Paul Krugman (Nobel Laureate and author of The Age of Diminishing Expectations 1994) defined productivity as follows: ‘… Productivity isn’t everything, but in the long run it is almost everything. A country’s ability to improve its standard of living over time depends almost entirely on its ability to raise its output per worker.’
Put differently, productivity is the ratio between the volume of inputs and the volume of output. Ideally, minimal inputs should yield maximum output for optimal productivity. The greater the efficiency of input use per unit output, the better.
On a personal level, productivity is a function of efficient time management, laser-sharp focus, and enhanced efficiency. Provided the productive inputs are optimized, output can be maximized.
5 Productivity Boosting Tools & Resources
- Focus on the Most Demanding Tasks When You Are at Your Peak
The expression, ‘The early bird catches the worm’ only works for the early bird, not the night owl. That being said, experts advise tailoring your workdays according to your biorhythm. Morning people tend to perform best early on in the day, and less productively as the day progresses.
Late risers are unfocused in the early morning, but much more effective as the day progresses. A one size fits all strategy to productivity is disingenuous, since each of us is different. Take charge of your productive inputs to ensure maximum output based on your needs. Granted, this is easier said than done in a traditional workplace environment but increasing workplace flexibility is facilitating precisely this.
- Do One Task at a Time – Don’t Dip Your Fingers in Too Many Tasks
There are reasons people say less is more – primarily because less distractions are better for productivity. Productive people are focused on completing one task at a time. It’s impossible to be highly effective at everything when you’re doing everything at the same time.
In order to succeed, you need to focus. Various tools and resources are available to improve focus such as blocking out distractions. If you’re working, studying, or strategizing, the worst thing you can do is divert your focus.
Be sure to set your mind to the tasks at hand. Too many tasks result in a loss of focus. Ever wondered how to block yourself from websites that are distracting you? It’s hard not to sneak a peek at the latest sports scores, news updates, movie trailers, YouTube videos, or weekend activities you’re busy planning.
Fortunately, all of these annoying distractions can be relegated to the background with top-tier website and app blockers. A little research goes a long way when selecting the right tools, but it’s well worth the effort.
- Get into a Healthy Routine and Supplement it with Productive Behavior
Bad habits are hard to break, but necessary for enhanced productivity. For example, a day trader will invariably fail if he or she sleeps in late every morning, while markets are bustling with trading activity.
Most of the time, people must adjust to environmental factors and market requirements to be successful. A healthy routine is a product of a healthy lifestyle. This requires balance. Eat right. Sleep right. Work right.
Your morning routines are particularly important in this regard. The earlier you start the day, the more you can get done in the day. Your thoughts govern your actions, so be positive as much as possible.
Feed your brain with as much relevant, useful information as necessary to stay abreast of the latest developments, particularly in your field of interest. That way, you’ll never be caught short. A healthy routine supplemented by productive behavior is the best way to go.
- Over Analysis Leads to Paralysis
The word productivity says it all – you simply have to be productive. Over-analyzing everything does nothing positive. In fact, over analysis leads to paralysis. Every problem has a solution, irrespective of the hurdles you may have to pass through.
But once you have assessed a situation, it’s imperative not to get stuck in a rut with constant indecision, back-and-forth, and decision fatigue. A tired mind often makes poor decisions. Your focus should be on what matters – the tasks at hand – not the extraneous elements.
- De-clutter your Work Desk, Your Files, and Your Mind
Disorganized workstations are obstacles to enhanced productivity. There is no way you can be at your best when everything is disheveled around you. It doesn’t take too much effort to de-clutter your work desk, your files, and your mind.
But you’ll be surprised at how much more productive, energized, and ready to tackle projects you will feel. Mess is distracting in and of itself. Spend a couple of minutes organizing your workstation, making daily to do notes in your work diary, and setting performance targets on a daily basis.
Remember to check off items that have been completed, and to cross-reference created content, work orders, or assignments to ensure that your information has been documented, received, and safely stored.
Now that cutting-edge technology governs every conceivable aspect of our daily life, it’s important to correctly file your emails, messages, texts, and multimedia content. Make regular backups, and try to get through all relevant work emails as quickly as possible.